Consulting operations platform
Manual invoice handling
The client identified a clear opportunity to: Reduce manual effort in invoice validation and reconciliation. Improve accuracy and compliance in invoice data capture. Enable real-time visibility into invoicing status across projects and consultants. Lay the foundation for broader automation in financial operations.
1. AI-Powered Invoice Parsing Engine Riverflex developed a custom solution that uses AI to extract structured data from unstructured invoice documents. The system was trained to: Recognize and extract key fields such as consultant name, hours worked, rates, VAT details, and project codes. Validate extracted data against project records in the Splash platform. Flag discrepancies for manual review, reducing the need for full audits. 2. Seamless Integration with Splash The parsing engine was integrated directly into the Splash platform, enabling: Automated invoice ingestion from email and document uploads. Real-time updates to project financials and consultant records. Trigger-based workflows for approvals, reminders, and payment scheduling 3. Operational Enablement To support adoption, Riverflex also: Created onboarding templates and training materials for consultants Built dashboards to track invoice status, cash flow, and payment cycles Supported transition planning for teams previously managing invoicing manually
Time savings for finance and operations teams, with invoice processing time reduced by over 60%.
Improved accuracy, with AI catching common errors in VAT, rate mismatches, and missing time entries.
Scalable infrastructure that supports the platform’s growth and evolving compliance needs.
Positive consultant experience, with clearer guidance and faster payment cycles.