Privacy Policy
At Riverflex, we use automation and artificial intelligence responsibly to support a fair, inclusive, efficient, and human-centered hiring experience.
AI and automation are used to support, not replace, human decision-making. Every hiring decision is ultimately made by our recruiters and hiring managers, who remain fully accountable throughout the process.
We apply AI tools to help streamline workflows (e.g. interview note-taking, transcription, generating structured summaries, and supporting recruitment workflow documentation), improve consistency, and reduce administrative burden, while ensuring that human judgment, context, and empathy remain central to how we assess candidates.
Our use of AI in hiring:
We believe responsible AI can improve hiring when applied thoughtfully, ethically, and with strong human oversight. At Riverflex, technology serves people, not the other way around.
Learn more in our Privacy Notice
(Job Candidates, Clients, Suppliers, Employees, Consultants & Website Users)
This Privacy Notice explains how Riverflex Trading International Limited, Riverflex Trading NL B.V., and Riverflex Trading UK Limited (together, “Riverflex”, “we”, “us”, or “our”) collect, use, store, and protect personal data.
As part of our consulting, recruitment, and community activities, we may use responsible automation and AI-enabled tools to support our hiring and talent processes. These tools are used solely to optimise efficiency, improve consistency, and support human decision-making.
All recruitment, hiring, and engagement decisions are made or validated by human recruiters and hiring managers.
No individual is subject to decisions based solely on automated processing.
This Privacy Notice explains:
This Notice applies to:
If you accept an offer of employment or engagement with Riverflex, you will receive an Employee / Contractor Privacy Notice with more detailed information about how we process your data during your engagement.
The purpose of this Privacy Notice is to:
We strongly encourage you to read this Notice carefully.
If you have any questions, you can contact us at privacy@riverflex.com.
This Privacy Notice applies to the following companies within the Riverflex group:
Riverflex is an international consulting group providing:
We collect personal data about:
Each Riverflex group company listed above is a Data Controller in respect of the personal data it processes for its own purposes.
You can contact us regarding any privacy or data protection matter at:
📧 privacy@riverflex.com
Depending on your relationship with us, we may collect and process the following categories of personal data.
Identification and contact details
Professional and application information
Verification and compliance data
Financial and contractual data (network members only)
Communication, assessment & process data
Additional HR-related personal data is processed under a separate Employee / Contractor Privacy Notice, provided during onboarding.
When you visit our websites or platforms:
Information you provide
Technical and usage data
Cookies
You provide data when you:
When you use our websites, ATS, or recruitment platforms, we may collect data through:
These tools support recruiters and do not replace human assessment or decision-making.
We may collect data from:
Sourcing from Public Professional Profiles & ATS
We may import publicly available professional data into our ATS for recruitment purposes. When we do so, we:
Where voluntarily provided, diversity data is:
Criminal record checks are:
We process personal data only where a lawful basis exists.
Purposes include:
Safeguards
Legal bases
We may use AI-enabled tools to:
Our commitments
Purposes include service delivery, account management, billing, and communications.
Legal bases
Purposes include recruitment, onboarding, management, billing, and compliance.
We send communications only where permitted by consent or legitimate interests.
Opt-out is always available.
We may share data with:
Riverflex may engage carefully selected third-party service providers acting as data processors to support our recruitment, hiring, and operational activities. These providers process personal data solely on Riverflex’s documented instructions and do not use such data for their own independent purposes.
These processors include, but are not limited to:
All processors are contractually bound by GDPR-compliant Data Processing Agreements (DPAs), which require them to:
Riverflex remains the data controller for all personal data processed in these contexts.
Appropriate safeguards always apply.
Where data is transferred outside the UK/EEA, we apply:
Riverflex operates an ISO 27001-certified Information Security Management System (ISMS), covering:
These controls also apply to AI-enabled recruitment tooling.
Candidates considered for Riverflex core team roles and permanent client opportunities:
Network members considered for Riverflex engagements under contract hiring arrangements:
Used where appropriate to meet legal and compliance needs.
You have rights including:
Requests can be made via privacy@riverflex.com.
UK: ICO
NL: Autoriteit Persoonsgegevens
EU: Local supervisory authority
15.1 We use cookies for the following purposes:
(a) authentication – we use cookies to identify you when you visit our website and as you navigate our website (not used on riverflex.com);
(b) status – we use cookies to help us to determine if you are logged into our website (not used on riverflex.com);
(c) cookie consent – we use cookies to store your preferences in relation to the use of cookies more generally (cookie used for this purpose is: cookie_consent).
(d) analysis – cookies used by google analytics to help us analyse the use and performance of our website and services (cookies used for this purpose are: _ga and _ga_*); and
(e) functional – first and third party cookies that enable specific features and functionalities.
16.1 Our service providers use cookies and those cookies may be stored on your computer when you visit our website.
16.2 We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google’s privacy policy is available at: https://policies.google.com/privacy. The relevant cookies are: _ga and _ga_* (used to distinguish users and sessions).
16.3 We use HubSpot to provide contact forms, meeting scheduling, and newsletter sign-up functionality on our website. HubSpot may set cookies to enable these features to function correctly, track form submissions, and remember your preferences. These cookies are considered necessary for the operation of the services you interact with. HubSpot's cookie policy is available at: https://legal.hubspot.com/cookie-policy. The relevant cookies include: __hstc, hubspotutk, __hssrc, and __hssc.
17.1 On riverflex.com click on Cookie Settings in the site footer and update your preference.
Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:
(a) https://support.google.com/chrome/answer/95647 (Chrome);
(b) https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);
(c) https://www.opera.com/help/tutorials/security/cookies/ (Opera);
(d) https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);
(e) https://support.apple.com/kb/PH21411 (Safari); and
(f) https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).
17.2 Blocking all cookies will have a negative impact upon the usability of many websites. If you block cookies, you will not be able to use all the features on our website.
We may update this Notice to reflect:
Updated: 1/28/2026
Riverflex Network Platform